Test session administration

This section covers how to administer (invigilate) a test session in Janison Insights.

Candidates undertake their tests in Janison Replay. As they access the App on their devices, their progress will display on the Test Sessions Administration dashboard. This is where the Invigilator can manage them, for example by pausing their attempts or assigning them more time to complete the test.

To view how to run a test session, watch the following video.

Test delivery settings

The actions available in a test session are determined by options selected in the test delivery settings. To access these settings, navigate to Settings > Test Delivery Settings.

Using the delivery dashboard

The Delivery Dashboard provides a summary of information relating to your test sessions and gives you access to create and open sessions. It also provides links to download Replay.

The tiles at the top of the dashboard provide a summary of the Active Test Sessions and Candidates in Progress for the selected Organisation Unit. If you are an Invigilator for more than one test centre, you can select a different one using the Organisation Unit drop-down.

There are various sections of the Delivery Dashboard which are used during test session administration which we’ll look at next. To see a brief overview of each section of the dashboard, see the Delivery Dashboard section.

Test sessions

The Test Sessions section displays information on the sessions currently running, including their status, when they were created, the Invigilator and the progress of candidates. You can sort the information by Created, Invigilator or Room (where applicable), by selecting the column header.

There are a number of things you can do from here:

Assessment events

The Assessment Events section displays information about each of the assessment events and the progress of the candidates undertaking the event. You can sort the information by Start Date & Time by selecting the column header.

There are a number of things you can do from here:

Candidates

The Candidates section displays information on the candidates, their sessions and progress. You can sort the information by Name, Assessment Events, Status, Delivery Mode and Reconciled, by selecting the column header.

There are a number of things you can do from here:

#	Feature	Description
A	Status	This provides the ability to filter candidates based on their status. Options available are: Not Started Attempts In Progress Completed All
B	Search	This provides the ability to search for a specific candidate.
C	View	This icon in the Actions column displays the candidate’s test attempt where you can also view and edit disability adjustment codes for the candidate.
D	View Test Attempt Information	This icon in the Actions column displays the candidate’s test attempt information.

Janison Replay

The Janison Replay section provides access to your PIN which will be needed to prepare or reconcile Replay. If you already have a PIN you can view it here or regenerate another PIN.

View open test sessions

You can search for and view the details of open test sessions using Open Test Sessions as follows:

Search for open test sessions

To search for an open test session:

1. Select Deliver in the Menu, then select Open Test Sessions.
   
   
2. Select the Search for Test Session code or Organisation Unit Identifier section to drop-down the search function.
   
   
3. In the Search field, enter your search criteria you wish to search for, then select the Search button.
   
   

   Tip

   To perform another search, select Reset Search next to the Search button.

View test session details

To view the test session, select the Session Code.

This opens the Test Sessions Administration dashboard for that test session.

Create or open a test session

You can create a new test session or open an existing one from the Delivery Dashboard.

Create a new test session

To create a new test session from the Delivery Dashboard:

1. Select the Create New Test Session button.
   
   

2. Complete the following:

   1. Ensure the correct Organisation Unit is selected in the Org Unit drop-down field. This will default to the Organisation Unit you have selected on the Delivery Dashboard.
   2. Select the relevant assessment event from the Assessment Event drop-down field.
   3. Ensure the correct Invigilator is selected from the Invigilator drop-down field.
   4. Select the This test session may run offline checkbox to indicate to the Invigilator that the test session may include candidates using Janison Replay offline. This tells them they may not see a candidate enter the test session, but they should wait for all Replay devices to be reconciled prior to finalising the test session.
   
3. Select the Create Test Session button to save.
4. Select the View Test Session button to go to the Test Sessions Administration dashboard.
   
   

   You can now administer the session and candidates. See the Administer sessions and candidates section for more information on the actions you can take from the Test Sessions Administration dashboard.

Open an existing test session

To open an existing test session from the Delivery Dashboard, select the appropriate link in the Session Code column.

The Test Sessions Administration dashboard displays. From here you can now administer the session and candidates. See the Administer sessions and candidates section for more information on the actions you can take from the Test Sessions Administration dashboard.

Administer sessions and candidates

The Test Sessions Administration dashboard is where test sessions and candidates are managed.

There are a number of things you can do from here:

#	Feature	Description
A	Manage the session	These buttons allow you to manage the session by pausing/resuming it and finalising it.
B	Session Code	This shows the session code for the test session which candidates must enter to gain entry to the test.
C	Download	This downloads an Invigilator Session Details Excel report showing the details of the assessment event, the disability adjustment codes and the candidate’s details including start and end time.
D	Allow unrestricted entry	Checking this option allows candidates that join after the session has started to enter without the test administrator needing to allow them entry.
E	Pause Proctored Sessions	Checking this option pauses a proctored test if it loses connectivity to the proctoring software.
F	Number of candidates	This displays the number of candidates who have accessed the test session.
G	Manage the candidates	These buttons allow you to manage the candidates in the session by awarding more time, pausing and resuming them, allowing them to start the session, rejecting entry and submitting the candidate.
H	Candidate filters	These allow you to filter the list of candidates by their status: All Not started Started Paused Submitted Other
I	Candidate details and progress	This section shows each candidate, their one time code and their status and progress.
J	View Test Attempt Information	This icon in the Actions column displays the candidate’s test attempt information.

Start a session

Before the session has started, there are limited actions available.

As the candidates enter the test they display on the dashboard. Candidates will not be able to start their tests until you start the session.

To start the session, select the Start session button.

Pause and resume a session

Sometimes there may be a requirement to pause a test session, for example, when candidates need to leave the room due to a fire drill.

Pausing the session will stop the candidate’s time and locks them out from seeing and answering items.

You can then resume the session when ready, allowing candidates to complete their test with the full amount of time.

To pause a test session

1. Select the Pause session button.
   
   
2. Enter the reason for the pause in the Details field (optional), then select the Confirm button to pause the test session.
   
   

To resume a test session

The resume option is only available if the session has been paused.

To do this:

1. Select the Resume button.
   
   
2. Enter the reason for resuming in the Details field (optional), then select the Confirm button.
   
   
3. Select the Yes button to resume the test session.
   
   

Mark a candidate as absent

If a candidate doesn’t show up for their test, you are able to mark them as absent from within the Assessment Event details screen.

There are multiple ways to access this:

• From the Test Sessions Administration dashboard, select the name of the assessment event.
  
  
• From the Event Overview dashboard select the name of the assessment event.
  
  

From the Assessment Event details screen complete the following:

1. Select the Candidate Enrolments expandable section.
   
   
2. Under the Current Enrolments expandable section, search for the candidate.
   
   
3. Select the View icon.
   
   

   The test attempt popup displays.

4. Select the Change button, then select Absent.
   
   
5. Select the Yes button to confirm.
   
   

   The Attempt status changes to Absent.

   

Award or remove time

You can add or remove time from candidates if a test is timed.

Award more time

This option allows you to increase the time limit for a particular candidate.

To award time:

1. From the Test Sessions Administration screen, select the checkbox next to the appropriate candidate.
   
   
2. Select the Award more time button.
   
   

3. Complete the following:

   1. Enter how much time to add (in minutes) in the Time to add field.
   2. Enter the reason for adding more time in the Details field (optional).
   3. Select the Confirm button.
   

Award less time

This button will only be active if candidates have been awarded more time.

To remove time:

1. From the Test Sessions Administration screen, select the checkbox next to the appropriate candidate.
   
   
2. Select the Award less time button.
   
   

3. Complete the following:

   1. Enter how much time to add (in minutes) in the Time to add field.
   2. Enter the reason for removing time in the Details field (optional).
   3. Select the Confirm button.
   

Pause and resume candidates

You can pause and resume test attempts if required.

Pause a candidate

Pausing a started test attempt stops the candidate’s time and locks them out from seeing and answering items. You may need to pause an attempt if for example the candidate needs to leave the room.

To pause a candidate:

1. From the Test Sessions Administration screen, select the checkbox next to the appropriate candidate.
   
   
2. Select the Pause candidate button.
   
   
3. Enter the reason for pausing the candidate in the Details field (optional), then select the Confirm button.
   
   

Resume a candidate

Paused candidates appear in the All or Paused tab.

To resume a candidate:

1. From the Test Sessions Administration screen, select the checkbox next to the appropriate candidate.
   
   
2. Select the Resume candidate button.
   
   
3. Enter the reason for resuming the candidate in the Details field (optional), then select the Confirm button.
   
   

Admit or reject late entry

If a candidate enters the test session after it begins, the Invigilator will be able to admit or reject their entry to the session.

Tip

If the Allow unrestricted entry checkbox is selected on the Test Sessions Administration dashboard, candidates will be able to join the session without the test administrator needing to allow them entry.

These candidates can be viewed in the Waiting Entry tab of the Test Sessions Administration dashboard.

To admit or reject entry:

1. Select the checkbox next to the appropriate candidate.
   
   
2. Select the Allow Start or Reject Entry button.
   
   
3. Enter the reason for allowing or rejecting the candidate’s entry in the Details field (optional), then select the Confirm button.
   
   

Allow entry on a different device

If a candidate changes to a different device, they will need to be admitted by the Invigilator before they will be permitted access to the test.

A lock icon appears in the Actions column of the test admin screen.

To admit or reject the candidate:

1. Select the Lock icon.
   
   
2. Select the Accept or Reject button.
   
   

Submit candidate

At times you may need to submit an attempt for a candidate, for example, if the candidate left the room without submitting.

To do this:

1. Select the checkbox next to the appropriate candidate.
   
   
2. Select the Submit candidate button.
   
   
3. Enter the reason for submitting the candidates attempt in the Details field (optional), then select the Confirm button.
   
   
4. Select the Ok button.
   
   

Reopen candidate

At times you may need to reopen a submitted attempt, for example, if you or the candidate submitted an attempt by mistake.

When reopening an attempt, you can optionally add time.

To do this:

1. Select the checkbox next to the appropriate candidate.
   
   
2. Select the Reopen candidate button.
   
   

3. Complete the following:

   1. Enter how much time to add (in minutes) in the Time to add field (optional).
   2. Enter the reason for reopening the test attempt in the Details field (optional).
   3. Select the Confirm button.
   

Finalise a session

Finalising a session closes the test session so that no candidates can join. You would finalise a session when the testing is complete. Test sessions can only be finalised when all tests are submitted.

To finalise the session:

1. Select the Finalise session button.
   
   
2. Select the Yes button to confirm.
   
   
3. Enter any information in the Details field (optional) and select the Confirm button.
   
   

   The session is now finalised. Select the Ok button.