Assessment events

An assessment event is used for delivering a test to candidates and provides the ability to manage:

• Timing options
• Test delivery options
• User enrolments

Create an assessment event

Assessment events are created and managed by selecting Deliver in the Menu, then selecting Assessment Events.

To create a new assessment event:

1. 1. Select Add Assessment Events from the Actions drop-down button.
      
   2. Complete the following:
      1. Enter a name for the assessment event in the Event name field.
      2. As you type the name, the Identifier field will automatically populate. You can leave this as is, or edit to one of your choosing.
      3. Select a test from the Test drop-down field.
      

You can allow candidates preparation time before the test timing starts, and set the scheduling mode in the Schedule Event section. To do this:

1. Enter a time in minutes in the Preparation time before start field. During this time, candidates can view any instructions and complete practice questions (if available).
   
2. Select one of the scheduling options from the Scheduling mode field as follows:

   Mode	Description
   Specific date	You can set a date and a time when candidates can start their test.
   Booking window	You can set a range of dates and times during which candidates can start their tests. If you select the Include Weekends checkbox, tests can also be started on Saturday and Sunday. If you select the Allow all day checkbox, the options to set the time are no longer displayed as candidates can begin at any time.
   Anytime	This allows candidates to start their tests at any day or time they choose within one year until the event is closed.

3. Select the Save Assessment Event to save.

When you save the assessment event, it displays with the details and several expandable sections for additional settings and options. See the next section, Additional assessment event settings and options for more information.

Settings and options

Once you have created an assessment event, there are some additional settings you can configure, along with other various options for the assessment event. There are two ways to access these:

• Directly after saving your new assessment event, the event and the settings will be displayed
• By going to Deliver > Assessment Events and selecting your assessment event to open it

Timing options

When creating the new assessment event, you would have selected the appropriate scheduling options including preparation time and when candidates can complete the test. Changes to these options can be made at any stage by selecting the Edit icon next to the Timing Options expandable section.

Override test allocation

Override test allocation allows targeting of specific candidates with alternative test forms. These steps are optional.

1. Select the Edit icon next to the Override Test Allocation expandable section.
   
2. Select the required test or assessment package in the Test of assessment package drop-down field, then select the Add button.
   
   The added item will appear in the section below.
3. Select the Save button to save.
   Tip Candidates can only be added to the test override once the event workflow status has been changed to ‘Delivery’.

Add test allocation override from spreadsheet

To add candidates to the test override:

1. Select the Upload icon next to the Override Test Allocation expandable section.
   

2. Complete the following:

   1. Select the Template link to open the sample Excel template.
      
   2. Open the downloaded Excel template, enter all required data and then save the template to your local machine.
   3. Select the Select File button to locate and select the saved file on your local machine.
   4. The uploaded file will display. Select the Import and email result button to complete the import process.
   
3. Select the Return button.
   Tip Select the X icon to clear override enrolments or select the Download icon to download a resolution report.

   

Test delivery options

When enabled, Replay can be used to run assessment events partially or fully offline.

To change the test delivery options:

1. Select the Edit icon next to the Test Delivery Options expandable section.
   
2. Make your selections from the following optional settings:

   Option	Description
   Allow Reliable Offline Delivery	If enabled, Replay can be used to run assessment events partially or fully offline. This option is enabled by default.
   Force Replay Lockdown	If enabled, this restricts access to Janison Replay. Normal browsers will not be able to be used during tests, unless opted out by using disability adjustment codes on a per candidate basis.
   Reset Replay on Test Submission	If enabled, the system will remove candidate responses and test data from Replay following the automatic reconciliation of a test. Any test attempts needing to be manually reconciled, will remain on the device.

   
3. Select the Save button to save.

Proctored event settings

This section allows you to enable the assessment event to be delivered as a proctored test. Selecting this option will add communication from the Test Player to Janison Remote to enable auditing to show that the test was started within the context of proctoring software.

To do this:

1. Select the Edit icon next to the Proctored Event Settings expandable section.
   
2. Select the Deliver as Proctored Test checkbox.
   
3. Select the Save button to save.

This section allows you to decide on a few Test Player settings.

To do this:

1. Select the Edit icon next to the Test Player Options expandable section.
   
2. Select the entity you would like to display to candidates in the Test Player by selecting an option from the Title to Display in Test Player drop-down field.
   
3. Select the type of answer history you would like to gather from the Gather Answer History drop-down field.
   
   Important Turning this setting on can impact performance, as saving short answer history will generate a large amount of data and can impact performance when running on thousands of test attempts.
4. Select the Save button to save.

Candidate enrolments

In this section, candidate enrolments in assessment events can be added using two different methods, or a combination of both.

Enrol group(s)

To enrol one or more groups of candidates:

1. Select the Candidate Enrolments expandable section.
   
2. Select the Edit button under Option 1 – Enrol group/s.
   

3. Complete the following:

   1. Select one or more groups.
   2. Select an option from the Group sync mode options as follows:

      Option	Description
      Manual	Syncs candidates that have been added/removed to an enrolled group.
      Automatic	If a candidate is added/removed to an enrolled group they will automatically be enrolled/unenrolled to the event.

      
4. Select the Save button to save.

Enrol individual candidates

To enrol individual candidates:

1. Under Option 2 – Enrol individuals, type the candidate’s name in the Candidate field, then select the Add button to enrol them.
   

Manage candidate enrolments

Once candidates have been enrolled, you can view and manage them from the Current Enrolments section.

Delete an enrolment from an assessment event

To delete an enrolment from an assessment event:

1. Select one or more candidates.
2. Select the Delete button or select the Delete all button to remove all enrolments.

Test attempt popup

On the test attempt screen, you can change the attempt status and manage disability adjustment codes.

To do this:

1. Select the View icon and the Test Attempt screen will display.
   
   You can change the attempt Status and view the Disability Adjustment Codes.
2. Select the Change drop-down, the options available to you depend on the current status of the candidate.
   

View enrolment details

To view enrolment details, select the icon.

Edit enrolment

To edit an enrolment:

1. Select the Edit Enrolment button.
   
2. Make the necessary changes, then select the Save Enrolment button to save changes.
   

Change enrolment or test attempt status

To change the enrolment or test attempt status, select the appropriate Change button and select the required status.

View attempts

To view attempts:

1. Select the Attempts expandable section.
   
2. Select the attempt.
   

The Test Attempt details screen appears with the student details and attempt details. You can view the attempt details, edit the timing options and view the questions and responses.

Broadcast messages

If broadcast messages are enabled, they allow authorised Users, such as presiding examiners, to send a message to all Invigilators, for a particular assessment event while it is in progress. This broadcast message will appear at the top of the Invigilator Dashboard for session-based assessment events only. Broadcast messages can be modified at any time. When you create an assessment event, the workflow state will be set to draft. You will need to set it to delivery before you can run test sessions or access some of the other settings and options. To do this select the Change drop-down button under Workflow state and select Commence Delivery, then select Yes to confirm. This section allows you to allocate enrolments to exam classes.

To do this:

1. Select the Allocate Enrolments to Exam Classes icon next to the Exam classes and venues expandable section.
   
   A popup displays which allows you to split enrolments into multiple exam classes, or group them in a single exam class.
   

2. Complete the following:

   1. Select the Enrolments affected by this allocation from the following options:

      Option	Description
      Only enrolments not in exam classes	Any enrolments not already assigned to an exam class will be affected.
      All eligible enrolments	All enrolments except those in exam classes where the scheduled start date has passed, or attempts have been started.

   2. Select how you would like candidates to be split from the Split Method drop-down field. If selecting Number of Candidates, you will need to enter a number in the max candidates per group field.
   3. Select the Create new Test Sessions for groups checkbox if you would like the test sessions to be automatically created. You can select your planned date and time.
   4. Select the relevant Organisation Unit from the Org unit drop-down field.
   
3. Select the OK button to save.

Presiding examiners

In this section you can add and manage presiding examiners for your assessment event.

To do this:

1. Select the Presiding Examiners expandable section.
   
2. Select the Add Presiding Examiner button.
   
3. Select a presiding examiner from the Select Presiding Examiner drop-down field, then select a campus from the Select Campus drop-down field.
   
4. Select Create task assignment to save.

Invigilators

In this section you can add, view and manage Invigilators for the assessment event. To do this select the Invigilators expandable section. You will see any active status warnings and be able to add an Invigilator or a standby Invigilator.