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Design

Surveys

Introduction

A survey is a very useful tool for gathering information and feedback from cohorts. There are two ways a survey can be used within the CLS.  These are:

  • Surveys added to a learning module – are limited to two question types and are useful for the capture of feedback about specific modules.
  • Surveys added to an assessment module – have additional functionality and would be used to gather broader feedback for example, about the overall learning experience of the site.

Surveys can be found by navigating to Design > Tests and Surveys.

Add a Survey to a Module

You can add a survey to either:

  • Learning module or
  • Assessment module

Please see steps below to add your survey to a module type.

Add an existing survey to a learning module

Note that surveys in a learning module need to be linked to a course and catalogue for the user to engage in the survey.

  1. Go to Design > Modules
  2. Searchfor and Select required learning module
    Use the search function or select the module from the Display Name list.
  3. Click on the Contains (0) pages link
    Clicking on this link will open the module in edit mode
  4. Click New to create a new page
  5. Enter title for the page and click the tick icon

    The Title and Identifier will automatically populate with the supplied name
  6. Thumbnail – a thumbnail can be added but is not mandatory.
    Required size for page thumbnails is 47 x 22 pixels
  7. Content Template – select required layout from the drop menu
  8. Click New on the blank panel
    • Enter a Title for the panel (this is not seen by the end user)
    • Select Survey Quiz from the Content Template
    • Select the survey from the drop menu
  9. Click Save

The survey is now linked to the module.  Edit and Unlink functions are available.

Add a survey to an assessment module

Surveys in an assessment module can contain sections. This is a good way of grouping questions in categories in the survey.

Create a survey with a single section

  1. Navigate to Design > Tests and Surveys.
  2. Select Add Survey from the Actions dropdown menu.
  3. Complete the survey form details:
    • Discipline – select the discipline you want the survey to belong to.
    • Module – select the assessment module you want the survey to belong to.
    • Name – give the survey a name.
    • Identifier – create a unique identifier for the survey.
    • Use Multiple Sections – do not check this box for a single section survey.
    • Description – a brief description about the survey can be added but is not mandatory.
    • Approx duration – how long in Xm or Xh it will take the user to complete the survey
  4. Click Save Survey

When the survey is saved you will have options to add questions and other configuration items. Please see topic on survey form details.

Create a survey with multiple sections

  1. Navigate to Design > Tests and Surveys.
  2. Select Add Survey from the Actions dropdown menu.
  3. Complete the survey form details:
    • Discipline – select the discipline you want the survey to belong to.
    • Module – select the module you want the survey to belong to.
    • Name – give the survey a name.
    • Identifier – create a unique identifier for the survey.
    • Use Multiple Sections – check this box for a multiple section survey.
    • Description – a brief description about the survey can be added but is not mandatory.
    • Approx duration – how long in Xm or Xh it will take the user to complete the survey
  4. Click Save Survey

When the survey is saved you will have options to add questions and other configuration items. Please see topic on survey form details.

Add questions to your survey

When you have created your survey you can configure other options and include questions.

Learning Module Survey Questions

When you have created your survey and linked to a learning module you will have other options to complete including questions and optional comments.

  1. Go to Design > Tests and Surveys
  2. Search for and select required survey
  3. Click the + icon in the Questions section
    This will present a question form
  4. Complete question form as required:
    • Discipline – this is auto populated and cannot be edited
    • Module – this is auto populated and cannot be edited
    • Identifier – enter a unique ID. Note will all identifiers it is good practice to have a naming convention.
    • Version – you can enter a question version
    • Question Stem – this is the actual survey question. Available options include:
      • Comment
      • File Upload
      • Match
      • Multiple Choice
      • Multiple Choices
      • Short Answer
      • True/False
      • Yes/No
    • Prompt – this is not applicable to a survey
    • Orientation – select either horizontal or vertical
    • Feedback type – this is not applicable to a survey
    • Shuffle – if selected will shuffle the distractors – not applicable to a survey
  5. Click Save Survey Question
  6. Repeat above steps to add more questions.

Assessment Module Survey Questions

Adding questions to an assessment module follows the same basic steps as a learning module except the option to add questions to sections.

  1. Go to Design > Tests and Surveys
  2.  Search for and select required survey
  3. Click the + icon in the Sections section
    This will present a test section form
  4. Complete test section form as required:
    • Discipline – this is auto populated and cannot be edited
    •  Module – this is auto populated and cannot be edited
    • Name – the name of the section
    •  Identifier – enter a unique ID. Note will all identifiers it is good practice to have a naming convention.
    • Type – this defaults to type Survey
    • Thumbnail – an image for the section
    • Description – this is for admin use only to describe the section
    • Cannot skip – when selected makes the section mandatory
    •  Display common distractors once – when selected will change the display of multiple choice and multiple choices questions that have the same distractors to a table layout with the distractors as the column headings.Note repeat these steps to add more sections.
  5.  Expand the Sections section and click the required section name
  6. Click the + icon in the question section
    This will present a question form
  7. Complete question form as required:
    •  Discipline – this is auto populated and cannot be edited
    •  Module – this is auto populated and cannot be edited
    •  Identifier – enter a unique ID. Note will all identifiers it is good practice to have a naming convention.
    •  Version – you can enter a question version
    • Question Stem – this is the actual survey question. Available options include
      • Comment
      • File upload
      • Match
      • Multiple Choice
      • Multiple Choices
      • True/False
      • Yes/No
    • Prompt – this is not applicable to a survey
    •  Orientation – select either horizontal or vertical
    •  Feedback type – this is not applicable to a survey
    • Shuffle – if selected will shuffle the distractors – not applicable to a survey
  8. Click Save Survey Question
  9. Repeat above steps to add more questions.

Add a Question to a Survey

Navigate to the Edit form of the newly created survey and select Add Question from the Actions dropdown menu.

  1. Identifier – create a unique identifier for the survey question.
  2. Question Stem – type the question into the question stem.
  3. Type – select the question type from the dropdown menu.  Note: only multiple choice and short answer questions will be compatible.

  1. Orientation – this menu option is not applicable for surveys that are created within a learning module.
  2. Feedback Type – this menu option is not applicable for surveys that are created within a learning module.
  3. Shuffle – this will shuffle the order of the answer options and is designed more for assessment modules.
  4. Answer – type the answer options into the boxes provided.
  5. Select Save Survey Question.

To see how the question will look in the course player select Preview from the details form.

Edit page functionality

Editing functionality exists throughout the development process of both the question design and the overall survey design.

Create a Survey for a Learning Module

Navigate to Design > Tests and Surveys.

  • Select Add Survey from the Actions dropdown menu.

  1. Discipline – select the discipline you want the survey to belong to.
  2. Module – select the module you want the survey to belong to.
  3. Name – give the survey a name.
  4. Identifier – create a unique identifier for the survey.
  5. Use Multiple Sections – this checkbox is not applicable for surveys that are created within a learning module.
  6. Use Auto Complete – this checkbox is not applicable for surveys that are created within a learning module.
  7. Description – a brief description about the survey can be added but is not mandatory.

  1. Questions – this section is not applicable for surveys that are created within a learning module.
  2. Available Questions – previously created questions can be linked to the survey.
  3. Player Skin Settings – contact Janison helpdesk for more information.
  4. Sequence – this section is not applicable for surveys that are created within a learning module.
  5. Select Save Survey.  Note:  more sections become available after the survey is saved.

End User Experience

A user will login using their username and password details and click My Learning, which will take them to a dashboard displaying all current catalogue items that they are enrolled in.

End user experience in Learning Module

  • The user is enrolled in a catalogue item
  • The catalogue item contains a course with one or more modules
  • The survey is linked to a page in a module

Steps for the end user

  1. Go to My Learning > Launch required catalogue item
  2. Launch the course
  3. Launch the module
  4. Navigate to the survey page
  5. Complete as required

End user experience in Assessment Module

  • The user is enrolled in a catalogue item
  • The catalogue item contains a survey as well as other learning asset types

Steps for the end user

  1. Go to My Learning > Launch required catalogue item
  2. Launch the survey
  3. Complete as required

Create a Survey for the Survey Player

Surveys can be presented in the survey player and in this case need to be linked to an assessment module.

There are two variations of the survey that can be created for the survey player.

  • Single section surveys
  • Multiple section surveys

Sections are a good way of grouping questions in categories.

Creating a survey with a single section

  1. Navigate to Design > Tests and Surveys.
  2. Select Add Survey from the Actions dropdown menu.
  3. Complete the survey form details:
    • Discipline – select the discipline you want the survey to belong to.
  1. Discipline – select the discipline you want the survey to belong to.
  2. Module – select the module you want the survey to belong to.
  3. Name – give the survey a name.
  4. Identifier – create a unique identifier for the survey.
  5. Use Multiple Sections – do not check this box for a single section survey.
  6. Use Auto Complete – This field is only relevant if multiple sections are used.  In this case when all sections are complete the learner’s progress status will be set to Complete.
  7. Description – a brief description about the survey can be added but is not mandatory.

  1. Questions, Available Questions, Player Skin Settings and Sequence can be disregarded at this point.
  2. Select Save Survey.

Note:  a warning menu will appear advising you to add the survey to a catalogue item.  This must be done before learners can enrol, either now or at a later point in the process.

Add a question to a single section survey

Adding a question to a single section assessment module survey is similar to adding a question to a learning module survey.

  • Navigate to the Edit form of the newly created survey and select Add Question from the Actions dropdown menu.

  1. Identifier – create a unique identifier for the survey question.
  2. Question stem – type the question into the question stem.
  3. Type – select the question type from the dropdown menu.  All available question types can be used.
  4. Orientation – will only appear if necessary.  Select the orientation for the question.
  5. Resources – a resource such as an image can be added.  
  6. Select Save Survey Question.

  • To see how the question will look in the survey player select Preview from the details form.

The survey will open directly into the survey player and look like the below image.

Creating a survey with multiple sections

Navigate to Design > Tests and Surveys.

  • Select Add Survey from the Actions dropdown menu.

  1. Discipline – select the discipline you want the survey to belong to.
  2. Module – select the module you want the survey to belong to.
  3. Name – give the survey a name.
  4. Identifier – create a unique identifier for the survey.
  5. Use Multiple Sections – click this box to activate multi sections.
  6. Use Auto Complete – This field is only relevant if multiple sections are used.  In this case when all sections are complete the learner’s progress status will be set to Complete.
  7. Description – a brief description about the survey can be added but is not mandatory.

  1. Sections – can be added at this point in the process by activating the dropdown menu and clicking on Add section. The process is involved and therefore will be explained in more detail on page 20.
  2. Player Skin Settings – contact Janison helpdesk for more information.

  1. Sequence – allows you to create an introduction and conclusion page. They will appear as sections within the survey but are not questions but comments.
  • Click on Sequence and a dropdown menu will appear. Type an opening sentence into the Introduction text box.

  • Type a closing statement into the Exit text box.
  1. Select Save Survey.

Note:  a warning menu will appear advising you to add the survey to a catalogue item.  This must be done before learners can enrol, either now or at a later point in the process.

  • More sections become available after the survey is saved.  Please refer to the page on Response Analysis for further details.

Add a Section to a Multiple Section Survey

(Documents – Design, Design – tests and surveys)

Select Add Test Section from the Actions dropdown menu of the Edit form.

  1. Name – create a name for the test section.
  2. Identifier – create a unique identifier for the test section.
  3. Type – select survey from the dropdown menu.
  4. Use Icon – tick this checkbox if you are loading an image for the test section.  The image will appear on the My Learning dashboard.
  5. Hide from Dashboard – disregard this checkbox as it is no longer relevant.
  6. Thumbnail – an image can be loaded for the section and will appear on the dashboard.  Click on Select files to save an image from your local browser, or create a new file, save and select.

  1. Questions – this shows each subsection and how many questions are included in the subsection.  Subsections can be edited using the tools located under Actions.
  2. Available Questions – Questions created for the module can be added to the section.
  3. Select Save Test Section.

Note:  there is no limit to the number of subsections a survey can contain.

Add a question to a new test section

Open the test section and select Edit Test Section.

  • Select Add question from the Questions section of the form.

Complete the form details and create the survey question, then select Save Survey Question.

Note: this process is exactly the same as adding a question to a single section survey.  For details on how to do this click here.

Reminder: the survey must be linked to a catalogue item before it is available in the CLS.

End User Experience in the Survey Player

A user will login using their username and password details and click My Learning, which will take them to a dashboard displaying all current catalogue items that they are enrolled in.

  1. Select the required survey.

  1. The welcome message will appear.  Click Next.

  1. Click on a section to complete.
  2. As each section is completed a tick will appear in that tile.

  1. The exit page will load.

Response Analysis

An administrator can obtain statistics about each survey question.  This information can be found on the details page of the survey.

  • Select Response Analysis and a dropdown menu will appear.

  1. Click on the arrow to the left of the section.  In this example Trainer has been selected.  A dropdown menu will appear containing the questions within this section.
  2. Click on the arrow to the left of the question you want to look at and a dropdown menu will appear.

A customisable report can be run to capture this data. 

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