Add Learning

There are a number of different types of Learning Assets in the Janison Academy. Each type needs to be linked to a Catalogue Item in order for learner Users to enrol or be enrolled in it.

A Learning Asset is essentially a vessel of information: an intellectual property contained in the Janison Academy that helps Users learn or that tests their understanding.

There are a many types of learning in the Janison Academy. These are the Learning Assets currently available.

• New Assignment
• New Certification
• New Challenge
• New Course
• New Discussion Forum
• New External Learning
• New Learning Event
• New Plan
• New SCORM Course
• New Survey
• New Test
• New Trackable Document

A number of these types of learning can be added to the Janison Academy system via the wizard. They are:

• New Certification: TBA
• New External Learning: External learning already completed by the User but acknowledged by the Janison Academy system
• New Learning Event: Learning Events are made up of one or more Sessions where a User must attend an actual venue. Learning Events can be:
  • Face to Face
  • Conference
  • Informal Session
  • Lecture
  • Mentoring
  • Webinar
  • Workshop
• Program: a Catalogue Item containing more than one Learning Asset
• New SCORM Course: A course created in a 3rd party application (such as Lectora and Captivate) that runs and is monitored by the Janison Academy
• New Trackable Document: A document used to deliver learning material (in PDF, Audio, or Video formats) that is monitored within the Janison Academy

Depending on what has been configured with the plug-ins by Janison, there may also be:

• Assessment Events: a Test run at a specific time and place
• LTI Events: learning at a completely separate website that the Janison Academy links to

A Learning Asset can be integrated with the Janison Academy in a number of ways:

1. It can be created within the Janison Academy using the functionality available through the Design section (i.e. creating Janison Courses, Modules, Pages, Tests, Questions, etc.).
2. It can be created outside the Janison Academy and imported into the Janison Academy (e.g. a SCORM course).
3. It can take place outside the system and be monitored inside the system (e.g. face to face events, called Sessions and Learning Events).
4. It can run outside the Janison Academy but be linked into the Janison Academy (e.g. Other Learning).

These types of learning can be added to the Janison Academy system using various methods:

• Semi-automatic: the Manage Learning > Add Learning wizard works with categories 2-4 of the list above. This wizard creates a new Learning Asset and puts it into a new Catalogue Item.
• Manual: use Manage Learning > Manage Learning Asset > Add Learning Asset to add all types of Learning Asset.
• Manual: use Design > Courses > Add Course to add a new (Janison) Course.
• Manual: use Manage Learning > Manage Sessions > Add Learning Event to add a new Learning Event.

Note that:

• Users cannot actually enrol in a Learning Asset until it is linked to a Catalogue Item, see Manage Catalogue.
• When a Catalogue item contains more than one Learning Asset it is known as a Program but it has the same functionality as a Catalogue item, see Manage Catalogue.

Add Learning Wizard

Add Learning is a wizard, i.e. a setup assistant that offers you a series of screens to complete the steps required to create a Learning Asset in the Janison Academy. This wizard creates the Learning Asset and puts it into a new Catalogue Item with the same name, so that it is possible for Users to enrol in it.

Note that as an alternative to using the wizard, there are manual methods to create Learning Assets through Manage Learning > Manage Learning Assets.

Click the Add Learning Asset button. The manual methods do not link to a Catalogue Item with the same name, as happens using the wizard.

The Add Learning wizard can be accessed from two locations

• Select Manage Learning > Manage Catalogue > Add Learning Wizard
• Select Manage Learning > Add Learning

Note that if you discontinue the wizard before you complete all the steps, a Catalogue Item and Learning Event are both created. You can locate them through Manage Learning > Manage Catalogue where you will find the Catalogue Item listed amongst the items with Draft status. After clicking it you can edit both the item and the event.

Step 1 – Learning Type

The first step in the Add Learning wizard is to select the type of learning you want to create and then click Next to move to Step 2 Description.

Step 2 – Description

In the Description screen if the What are the details….? section is not expanded, click the right arrow to expand it. This name will be different depending on the Learning Asset you are adding.

The example used here is the Learning Asset External Learning.

What are the Details of the External Learning

1. Enter a Name and Identifier. These are mandatory fields
   Note: The Identifier field automatically populates as you enter the Name
2. Add a short summary in Overview
3. To add the Learning Objectives, click the Add Learning Objectives button to display a Learning Objectives field. Add the Learning Objectives to this field.
4. Enter the Duration in minutes.

Note: The Duration can be specified in Xh, or Xm representing hours (h) and minutes (m). Duration can also be specified in hh:mm format. Days (d) can be entered but are converted to 24 hours. For example, 1d 2h 22m displays as 26h 22m.

5. If you select Has Certificate, the Certificate Code and Certificate Template fields display. The certificate template already specified in Settings (see Certificates) is displayed; alternatively you can select another template for this Learning Asset via the Select files button. You can modify the certificate number by entering text in Certificate Code.

What tags would describe this External Learning

6. Tags are broad terms that describe the topic of a Learning item (see Manage Tags). Enter Tags if required.
7. Click the right arrow to expand the What tags would describe this External Learning? Section.
8. [screen capture of What tags. The other bits will be shown separately]
9. Figure 4:
10. 7. Click in the Description Tags field and select pre-existing tags or click in the New Tags field to enter new tags.

Step 3 – What are your Trackable Document details?

Step 4 – Success

In step 4 you have the option to set the catalogue item status. Selecting Finish will direct you to the newly created catalogue item where any of the fields you populated or settings you made can be edited.