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Catalogue Item Templates can be used to specify default settings when creating new Catalogue Items. This is useful where the same set of configurations are required for multiple Catalogue Items.
Settings
Browse to Settings > Catalogue Item Settings.
The Catalogue Item Templates section lists the available templates each containing a summary of configurations.
Templates can only be deleted if they have not been linked to a Catalogue Item in which case an icon will be displayed.
This section provides you with the option to specify a format for your Catalogue Item identifier. When Catalogue Items are created using this template, the Identifier will be automatically populated.
In the example below, on creation of a new Catalogue Item, the Identifier field has been auto populated based on an identifier pattern of CI and a token of Number (6 digits).
All Tag fields are optional
When editing the Catalogue Item Tags section based on the above settings, it will appear like this.
This section of the template allows you to add custom attributes which work in conjunction with the catalogue item workflows feature. It can be used to gather information about a catalogue item so that when an approver views the catalogue item they can use this information as criterion for approval. For example, a catalogue item developer may be required to check a box to confirm that they have permission to use the content in their catalogue item. The catalogue item will not be approved if this option is not selected.
You will need to create a custom attribute set with one or more custom attributes before you can use this feature. You can find out more about this feature in our document on custom attributes.
When a custom attribute is selected in the template, a new section, Information to support workflow approval, will appear in the metadata section of the Catalogue item.
When hovering over the icon the text behind the declaration can be viewed.
The developer checks the box and selects Save Information to support workflow approval.
Note that custom attributes can be added to catalogue items in other ways as described in our document on Custom Attributes.
Enable extra role assignment
Activating this option will add a section to the Catalogue Item with the option to add extra roles to users which would give them scope over the Catalogue Item.
This other items in this section give you the option to hide items or make them visible on the Catalogue Item. Some of the fields have a Mandatory checkbox. If any of these are selected, it will not be possible for the author to save the Catalogue Item without populating them.
When a new catalogue Item is created, a window will appear where you can select the required Catalogue Template.
When selected, the settings in the template will be applied to the new Catalogue Item.
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